Manufacturers and exporters
European companies selling outside the EU that must prove compliance in the destination country.
Import · export documents
The documents that open borders.
Certificates of free sale, certificates of origin, apostilles, sworn translations and destination-country dossiers, prepared and signed by sector experts with proven experience. One organisation across Spain, Italy and your destination markets.
The expert's signature
Every document carries an expert's signature.
Document analysis is not paperwork. It is carried out and signed by a cosmetics and nutraceutical professional with proven experience, who takes technical responsibility for it. You always know who checked your file, and with what expertise.
Experts with proven experience
Professionals with a technical and scientific background and years of regulatory practice on beauty and nutrition products.
Signed analysis
Every file closes with a dated report signed by the assigned expert.
Clear responsibility
Responsibility for the document analysis lies with the expert who signs it: one name, one qualification, one signature.
Traceability
Versions, sources and checks are archived and available for renewals, inspections and new SKUs.
Who it is for
Who needs import · export documents.
Importers and distributors
Those bringing beauty and nutrition products into Europe and answering for them before the authorities.
Non-EU brands
Korean, American or Latin American brands entering the European market.
E-commerce and marketplaces
Online sellers shipping to several countries who need their paperwork in order before shipping.
Two directions
From Europe to the world
Your product is compliant in the EU: now it has to be proven to the destination country, in the form its authorities and your importer require.
- Certificate of free sale
- Certificate of origin
- Apostille or consular legalisation
- Sworn translations
- Local registration dossier
- Label for the destination country
From the world to Europe
Non-EU brands entering Europe: before shipping, we check that every document is in place so nothing is held at customs.
- Responsible Person and CPNP notification
- Food supplement notification to the national authority
- Customs document check
- Health clearance for detained goods
- Label in the EU country's language
- Coordination with forwarder and importer
The document catalogue
Every document: what it is, who issues it, when you need it.
01CLV · CFSExport
Certificate of free sale
Confirms that the product is legally sold in its country of origin. Many non-EU countries require it to register the product or approve the distributor. For food supplements it is issued after notification.
Issued byMinistry of Health (IT) · AEMPS (ES)
02COOExport
Certificate of origin
States the country of origin of the goods: needed at customs and to access the preferential duties set by trade agreements.
Issued byChambers of Commerce (IT · ES)
03APOSTILLEExport
Apostille and legalisation
An apostille makes a document valid in countries party to the Hague Convention; elsewhere consular legalisation is required. We plan the right chain, country by country.
Issued byCompetent authorities · consular network
04TRADExportImport
Sworn translations
Legally valid translations into Italian, Spanish, English, Portuguese and any language the destination country requires.
Issued bySworn translators · certification
05GMPExport
Manufacturer and GMP statements
Good manufacturing practice statements (ISO 22716 for cosmetics, HACCP for supplements), composition statements and any others the destination country asks for.
Issued byManufacturer · certification bodies
06COAExportImport
Certificates of analysis and test reports
Chemical and microbiological analysis, heavy metals, stability: we coordinate the labs and check that reports meet the format required abroad.
Issued byQualified laboratories
07DOSSIERExport
Local registration dossier
Preparing and reviewing the file for authorities such as NMPA (China), MFDS (Korea), ANVISA (Brazil) or SFDA (Saudi Arabia), together with the local partner.
Issued byDestination-country authorities
08LABELExportImport
Label for the destination country
Language, mandatory statements and formats adapted to the country's rules before the label goes to print.
Issued byNeatique · local partner
09RP · CPNPImport
Responsible Person and EU notifications
For importers into Europe: Responsible Person designation, CPNP notification for cosmetics and food supplement notification to the national authority.
Issued byCPNP portal · national authorities
10NOSImport
Goods held at customs
We handle the procedure to obtain health clearance and release the goods, with a document review so the same issue does not recur on the next shipment.
Issued byUSMAF (IT) · Sanidad Exterior (ES)
Our organisation
One organisation, one point of contact.
Neatique works across Spain, Italy and your destination markets with an organisation built by function: every file goes through the right expertise and stays under one direction.
Regulatory Affairs
Dossiers, notifications and dealings with health authorities: AEMPS, the Italian Ministry of Health and destination-country authorities.
Documents and legalisation
Certificates of free sale and origin, apostilles and consular legalisations, handled in the right order.
Trade & Customs
Document checks before shipping and handling of procedures for goods held at customs.
Language desk
Sworn translations and labels in the country's language: Italian, Spanish, English, Portuguese and beyond.
Every project has a single contact who coordinates the teams and keeps you updated at every step.
How we work
Five steps, one file.
- 01
Country and product analysis
Destination country, category, sales channel, importer: we define what is really needed, and what is not.
- 02
Document checklist
You receive the full list of documents: who issues them, in what order and with indicative timings.
- 03
Applications to the authorities
We file the applications in Spain or Italy and follow each one until it is issued.
- 04
Legalisation and translations
Apostille or consular legalisation and sworn translations: the complete chain, in the right order.
- 05
Delivery and follow-up
The file reaches your importer, forwarder or local authority ready to use. We remain your contact for renewals and new SKUs.
Where they are needed
Markets that often ask for origin documents.
Asia-Pacific
- China
- South Korea
- Vietnam
- Thailand
- Indonesia
- Philippines
Middle East and Gulf
- Saudi Arabia
- United Arab Emirates
- Kuwait
- Qatar
- Oman
- Jordan
Americas
- Brazil
- Mexico
- Colombia
- Argentina
- Chile
- Peru
Africa and Eurasia
- Morocco
- Egypt
- Algeria
- Türkiye
- Kazakhstan
- Nigeria
Indicative examples: requirements change by country, category and sales channel. We check them case by case before starting.
Quotes
Every file gets its own quote.
Countries, number of SKUs and the legalisation chain change from project to project. Tell us about the product and the markets: you receive a detailed, itemised quote.
Request a no-obligation quoteService
Import/Export FeasibilityFormula feasibility by country & productRequest a quote
Customs Clearance CheckImport/export customs documentation reviewRequest a quote
Export & Import DocumentsCertificates, legalisations, sworn translations and registration dossiersRequest a quote
Frequently asked questions
What is a certificate of free sale?
It is a statement from the health authority of the country of origin confirming that the product can be freely sold on that market. Many non-EU countries require it to register the product or approve the importer.
Italian or Spanish certificate: which is better?
It depends on where the product is made or placed on the market and on who is responsible for it. Working with both systems, we choose the right route without forcing it.
Apostille or consular legalisation?
An apostille is valid in countries party to the Hague Convention; elsewhere legalisation at the consulate is required. Some countries also ask for sworn translations: we give you the exact sequence.
How long does it take?
It depends on the authority, the number of products and the legalisation chain. The initial checklist gives realistic timings for each step, so you can plan shipments and launches.
My goods are held at customs: what should I do?
Write to us with the shipping documents: we check what is missing and handle the health clearance procedure, in Italy or Spain.
Do you also work with non-EU brands?
Yes. For brands entering Europe we handle the Responsible Person, notifications and import documents; for those exporting from Europe, the reverse route.
Who signs the documents?
Every document analysis is carried out and signed by a sector expert with proven experience, named in the file.
Who is responsible for the analysis?
Technical responsibility for the document analysis lies with the expert who signs it. Manufacturer declarations and commercial decisions remain with the company.